7 Emailing Marketing Tips to Make You Look More Professional

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Email Marketing Tips

The art of email marketing is becoming more challenging as email campaigns become more common and competition for space in consumers’ inboxes stiffens. Catchy subject lines and special offers are no longer enough as the science of email marketing continues to advance.

Here is a list of seven research-based tips for making your emails look more professional and improving results.

1. Avoid Personalization

One common mistake marketers make is personalizing emails with the recipient. While many people believe this tactic helps to build trust, research suggests the opposite. This type of fake familiarity has actually proven to be a deterrent to relationship building rather than a catalyst.

2. Keep Subject Lines Short

Shorter subject lines are another factor that influences the success of email marketing campaigns. Subject lines that are too long tend to look overbearing and can deter readers, while short subject lines provide too little information and seem rushed.

For instance, if you were sending an email blast promoting wedding venues, the subject line “Check out these luxurious wedding venues in Harrisburg” would be too wordy. In comparison, the subject line “Harrisburg wedding receptions” would let readers know the purpose of the email without loading their inbox with a lengthy subject line.

3. Make Emails Mobile-Friendly

With so many individuals using mobile devices to manage their email accounts it is important to ensure your emails are compatible on different devices. An email that looks great and reads well on a computer loses its value if it becomes skewed and difficult to read on a tablet or smartphone. Increasing your font size, converting your email to a singular column template and making your call to action easily accessible can improve mobile compatibility.

4. Use a Real Name in Email Address

People are far more likely to open an email from a real address than they are to open one send directly from a corporate address. A study comparing emails from individual addresses and corporate addresses revealed that using a real person’s email address can boost open rates by 3 percent. Rather than having your marketing team send emails from a company address, have one of them utilize their own email address to take advantage of this increase. For example, an email from “[email protected]” will keep things professional while adding a personal touch.

5. Take Advantage of Preview Text

When you send an email the subject line is accompanied with an excerpt from the body of the email. Rather than letting your email program choose a random line, presetting your preview text is advantageous. This will look much more professional than a sentence that cuts off at the end or an irrelevant quote.

6. Image Linking

One of the primary goals of an email marketing campaign is driving traffic back to your company website. The problem is, loading an email with links makes the copy boring and your emails look too much like spam. A way around this is to include images that link back to your site in your emails. These images will improve the appearance and quality of your emails while simultaneously generating site traffic

7. Edit the Plain-Text Version

Brilliantly designed HTML-rich emails are great when recipients can see them, but what happens when they can’t? Most of the time these emails appear as a bunch of gibberish and blank boxes when the email format is not supported on the device you’re using. In order to avoid this pitfall, be sure to edit the plain-text versions of your emails as well.


Email marketing continues to be an effective medium for reaching audiences. In order to keep your email campaigns looking professional, consider the aforementioned tips and strategies.

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Posted on February 28, 2020 in Content Marketing, Digital Marketing

Meet The Author

Jobin John
Jobin is a digital marketing professional with over 10 years of experience in the industry. He has a passion for driving business growth in the online realm. With an extensive background spanning SEO, web design, PPC campaigns, and social media marketing, Jobin masterfully crafts strategies that resonate with target audiences and achieve measurable outcomes.
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